What is the process for sponsoring visas for employees in Japan?
Sponsoring visas for employees in Japan involves several steps and responsibilities for the employer. Here’s an overview of the process:
- Determine the appropriate visa category: Identify the most suitable visa category for the foreign employee based on their qualifications, job description, and length of stay. Common categories include Engineer/Specialist in Humanities/International Services, Intra-company Transferee, and Highly Skilled Professional.
- Prepare necessary documents: Gather and prepare the required documents for the visa application, including:
- Company registration documents
- Employment contract or job offer letter
- Employee’s resume and educational certificates
- Detailed job description and explanation of why a foreign employee is necessary
- Proof of company’s financial stability and ability to pay the employee’s salary
- Apply for a Certificate of Eligibility (COE): Submit the COE application on behalf of the foreign employee at the local Immigration Bureau. The COE is a document that certifies that the foreign employee meets the requirements for the specific visa category.
- Notify the employee of COE issuance: Once the COE is issued, inform the foreign employee and provide them with the necessary information to apply for the work visa at the Japanese embassy or consulate in their home country.
- Support the employee’s visa application: Assist the foreign employee with their visa application process, including providing any additional documents or information required by the embassy or consulate.
- Prepare for the employee’s arrival: Make necessary arrangements for the foreign employee’s arrival in Japan, such as securing housing, arranging transportation, and preparing orientation materials.
- Fulfill ongoing obligations as a sponsor: As a visa sponsor, the employer has ongoing obligations, including:
- Ensuring the foreign employee’s work and living conditions match those stated in the visa application
- Notifying the Immigration Bureau of any changes in the employee’s employment status or personal details
- Assisting the employee with visa renewals or changes in visa status
- Providing necessary support for the employee’s integration and well-being in Japan
At OPEN WORLD, we provide comprehensive support for companies sponsoring visas for foreign employees in Japan. Our team of experts can guide you through the entire process, from determining the appropriate visa category to preparing and submitting the necessary documents, and ensuring ongoing compliance with immigration regulations. By partnering with us, you can efficiently and effectively sponsor visas for your foreign employees and build a globally competitive workforce in Japan.
