How can I sponsor a visa for my employees in Japan?

• Jul 15, 2024
• By OPEN WORLD

To sponsor a visa for your employees in Japan, you need to follow these steps:

1. Determine the appropriate visa category: Based on the employee’s qualifications, job description, and length of stay, identify the most suitable visa category. Common categories for employment include Engineer/Specialist in Humanities/International Services, Intra-company Transferee, and Highly Skilled Professional.
2. Prepare necessary documents: Gather and prepare the required documents for the visa application, including:
   • Company registration documents
   • Employment contract or job offer letter
   • Employee’s resume and educational certificates
   • Detailed job description and explanation of why a foreign employee is necessary
   • Proof of your company’s financial stability and ability to pay the employee’s salary
3. Apply for a Certificate of Eligibility (COE): Submit the COE application on behalf of your employee at the local Immigration Bureau. The COE is a document that certifies that the foreign employee meets the requirements for the specific visa category.
4. Notify the employee of COE issuance: Once the COE is issued, inform your employee and provide them with the necessary information to apply for the work visa at the Japanese embassy or consulate in their home country.
5. Support the employee’s visa application: Assist your employee with their visa application process, including providing any additional documents or information required by the embassy or consulate.
6. Prepare for the employee’s arrival: Make necessary arrangements for your employee’s arrival in Japan, such as securing housing, arranging transportation, and preparing orientation materials.
7. Fulfill ongoing obligations as a sponsor: As a visa sponsor, you have ongoing obligations, including:
   • Ensuring your employee’s work and living conditions match those stated in the visa application
   • Notifying the Immigration Bureau of any changes in the employee’s employment status or personal details
   • Assisting the employee with visa renewals or changes in visa status
   • Providing necessary support for the employee’s integration and well-being in Japan

At OPEN WORLD, we provide expert guidance and support for companies seeking to sponsor visas for their employees in Japan. Our team can assist you in determining the appropriate visa category, preparing the necessary documents, and navigating the visa application process. We also offer ongoing support to ensure compliance with immigration regulations and help you maintain a smooth sponsorship experience for your valued foreign employees.