How do I hire foreign employees in Japan?

• Jul 15, 2024
• By OPEN WORLD

Hiring foreign employees in Japan involves several steps and legal requirements. Here’s an overview of the process:

1. Determine the appropriate visa category: Identify the most suitable visa category for the foreign employee based on their qualifications, job description, and length of stay. Common categories include Engineer/Specialist in Humanities/International Services, Intra-company Transferee, and Highly Skilled Professional.
2. Obtain a Certificate of Eligibility (COE): Apply for a COE on behalf of the foreign employee at the local Immigration Bureau. The COE application requires documents such as the employee’s resume, educational certificates, and a detailed job description.
3. Obtain a work visa: Once the COE is issued, the foreign employee can apply for a work visa at the Japanese embassy or consulate in their home country. The visa application requires the COE, a valid passport, and other supporting documents.
4. Register for social insurance and labor insurance: Enroll the foreign employee in the necessary social insurance (health insurance and pension) and labor insurance (workers’ accident compensation insurance and employment insurance) schemes.
5. Comply with labor laws and regulations: Ensure that the foreign employee’s working conditions, including wages, working hours, and benefits, comply with Japanese labor laws and regulations, such as the Labor Standards Act and the Industrial Safety and Health Act.
6. Withhold and pay taxes: Withhold and pay the appropriate income taxes and local taxes on behalf of the foreign employee, in accordance with Japanese tax laws.
7. Support integration and cultural adaptation: Provide necessary support to help the foreign employee integrate into the workplace and adapt to Japanese culture, such as language training, housing assistance, and orientation programs.

At OPEN WORLD, we assist companies in navigating the process of hiring foreign employees in Japan. Our team of experts can help you determine the appropriate visa category, prepare and submit the necessary documents, and ensure compliance with Japanese labor laws and regulations. By leveraging our expertise, you can streamline the hiring process and build a diverse and skilled workforce to support your business growth in Japan.