What are the requirements for registering an office space in Japan?
To register an office space in Japan, you must meet certain legal requirements and complete the necessary procedures. Here are the key requirements and steps involved:
- Secure a physical office address: You must have a physical office space to register your business. The office must be a commercial property and cannot be a virtual office or a residential address.
- Obtain proof of ownership or lease agreement: You must provide documentation proving your right to use the office space. This can be a property ownership certificate or a lease agreement signed by you and the landlord.
- Ensure the office meets zoning requirements: The office space must be located in an area zoned for commercial use and comply with local zoning regulations. Consult with local authorities or a real estate professional to confirm the zoning status of the property.
- Register the office address with the Legal Affairs Bureau: You must register your office address with the Legal Affairs Bureau (法務局, Hōmukyoku) in the jurisdiction where your office is located. This is typically done as part of the company registration process.
- Notify local authorities: After registering your office, you must notify local authorities, such as the tax office and the ward or city office, of your business address. This is necessary for tax purposes and to obtain any required local permits or licenses.
- Obtain necessary approvals or permits: Depending on your business activities and the location of your office, you may need to obtain additional approvals or permits from local authorities, such as a fire safety certificate or a signage permit.
- Display your company information: You must display your company name and registration information at your office entrance, as required by Japanese law. This typically includes your company name, registration number, and the address of your main office (if different from the registered office).
At OPEN WORLD, we guide foreign businesses through registering an office space in Japan. Our team can help you understand the legal requirements, assist with the necessary paperwork, and connect you with local authorities to ensure a smooth and compliant registration process. By leveraging our expertise, you can minimize the risk of delays or complications when setting up your office in Japan.
